Welcome to your go-to destination for effortlessly organizing any event or gathering! Here, you’ll discover a collection of free, customizable sign-in and sign-up sheets designed to simplify your planning process. Whether you’re managing an intimate workshop, a bustling class, or an expansive conference, our templates are crafted to cater to your unique needs. Edit and download them in your preferred format, and take the first step towards seamless event management. Perfect for keeping track of attendance, gathering contact information, and so much more—let’s make your next event a smooth success!
A check-in sheet serves as a versatile tool, not only for marking attendance at specific venues but also for organizing the flow of services in places like nail salons and doctor’s offices. It helps determine the order of service based on arrival times, ensuring a fair and efficient system for both clients and providers.
Fields (editable): Date, name, phone, and email.
This is a basic form that is very versatile. While it comes with three columns by default, adding more is a breeze, allowing for easy customization to fit your needs.
The Excel version of our sign-in sheet template automatically tallies the total attendees, making your event management smoother.
Fields (editable): Name, sign in, sign out, and signature.
This attendance sign-in sheet form shines when you need a straightforward way to track attendance times without collecting personal contact details. Ideal for events or settings where the primary interest is monitoring who is present and their time of arrival and departure, it helps you find the perfect balance between simplicity and functionality.
Generic meeting with details about the organization and person’s title
Fields (editable): Date, time, place, project, facilitator, name, organization, title, phone, and email.
This simple name and email sign-in sheet is designed for gatherings where understanding each participant’s background is key. It captures essential details such as name, organization, title, phone, and email, making it perfect for events that benefit from networking and collaboration. Whereas, it comes pre-filled with essential fields like date, time, and contact details, but remains easily editable for any additional information you might need. If customization isn’t necessary, the PDF version offers a straightforward, fixed format.
This approach helps streamline participant check-in, ensuring you gather just the right amount of information without overcomplicating the process.
Generic meeting with contact details and title
Fields (editable): Date, time, place, project, facilitator, location, name, organization, title, phone, and email.
This version of the template builds on the previous one, collecting key details like name, organization, title, phone, and email, with the important addition of the event’s location. This single entry for location helps clarify the venue for the event, making it an essential tool for organizers needing to manage participant information and event specifics in one streamlined document. Ideal for use when the event’s setting plays a key role.
Fields (editable): Date, seminar title, organization, name, phone number, would you like to receive a follow-up call (yes or no).
This seminar sign-in sheet is tailored for events where engaging with participants post-event is key. Alongside standard fields like date, seminar title, organization, name, and phone number, it features a unique section for attendees to indicate if they’d like a follow-up call. This template is especially useful for organizers looking to gather consent for future communication, making it perfect for seminars where attendee feedback or continued engagement is desired.
Use this template when you have any yes or no questions.
Fields (editable): Date, location, topic, instructor, name, and signature.
This template is perfect for safety meetings, with fields to document the date, location, topic, and instructor, alongside names and signatures of attendees. It’s designed for easy customization, ensuring that all critical information specific to the safety session is accurately recorded.
Fields (editable): date, time, group name, group leader’s signature (a signature is compulsory if you are legally required to attend AA meetings).
This AA meeting sign-in sheet is designed for AA meeting attendance but can be adapted for NA or other groups. It features editable fields for date, time, and group name, with a compulsory section for the group leader’s signature, especially for legally mandated meetings. For customization, the Word or Excel versions allow editing, including the title, to suit various group needs, providing a record of meeting attendance.
Fields (editable): Date, employee’s name, time in, initials, time out, initials, and supervisor’s signature.
This employee sign-in sheet template is structured to record essential daily attendance details for employees, featuring fields for date, employee’s name, check-in time, initials, check-out time, initials, and a section for the supervisor’s signature. It’s a comprehensive tool for managing employee attendance, ensuring accountability, and simplifying the process of tracking work hours.
Fields (editable): Date, location, name, phone number, and comment.
This Open House free sign-in sheet template is an essential tool for real estate agents, designed to capture key information from every visitor. By recording date, location, name, phone number, and comments, agents can effectively follow up with potential clients, making every visit an opportunity for future engagement. The editable fields ensure that the template can be tailored to suit each unique open house event, emphasizing the importance of gathering contact details for potential follow-ups.
Fields (editable): Date, location, name, phone number, are you currently working with a realtor to find a home (yes, no).
This Open House sign-in sheet, tailored for real estate agents, includes a crucial feature for gauging visitor interest: a field asking if visitors are currently working with a realtor. Alongside editable fields for date, location, name, and phone number, this question can help agents prioritize follow-up actions and tailor their approach to each potential client, ensuring efficient and targeted communication.
This form records the time each visitor signs in and signs out.
Fields (editable): Date, visitor’s name, time in, time out, and signature. Add the name of the place to the title.
This sign-in sign-out sheet is designed for visitor management, capturing essential details like date, visitor’s name, and sign-in/sign-out times, with a space for signatures. It’s perfect for various settings like museums, businesses, and places of worship, ensuring accurate tracking of guest movement. Customization allows for adding the location’s name to the title for clarity.
Fields (editable): Date, visitor’s name, time in, phone number, email.
This form is similar to the one above, but it includes contact information. This is important if you might need to contact the visitor.
Fields (editable): Doctor’s name, date, patient’s name, time or appointment, and time of arrival.
This patient sign-in template is tailored for medical appointments, featuring fields for the doctor’s name, date, patient’s name, appointment time, and time of arrival. It streamlines the patient check-in process, ensuring accurate tracking of schedules and arrivals.
Fields (editable): Doctor’s name, date, patient’s name, time or appointment, time of arrival, and who the appointment is with.
This enhanced patient sign-in form is ideal for clinics with multiple doctors. It includes fields for the doctor’s name, date, patient’s name, appointment time, time of arrival, and specifically, who the appointment is with. This addition makes it easier for both staff and patients to navigate appointments in a multi-practitioner setting, ensuring smooth and efficient patient flow.
Some schools require parents to sign in if they enter school premises during the day.
Fields (editable): School name, date, visitor’s name, child’s name, class, time in, time out, and signature.
This template is designed for schools requiring parent sign-ins during school hours. It records key details like school name, date, visitor’s name, child’s name, class, and sign-in/sign-out times, complete with a signature. This system enhances security and streamlines the management of parent visits, ensuring a safe and organized environment.
This printable parent sign in sheet template has time slots that can be changed according to your schedule.
Fields (editable): time slots, date, and child’s name. There are two sections for two days.
This sign-up sheet with time slots is versatile, suitable for parent-teacher conferences, showcasing editable time slots over two days for scheduling. It’s equally effective for organizing events like karaoke or talent shows, where participants sign up for specific times. This adaptability makes it a go-to for various scheduling needs, emphasizing the ease of customizing time slots to fit any event’s requirements.
Some classes have compulsory attendance and require students to sign in to the class.
Fields (editable): Name of school, date, time, class, instructor, student’s name, and signature.
This sign-in roster is crafted for classes where attendance is mandatory, providing a structured way to document each student’s presence. It includes editable fields for the school’s name, date, time, class, instructor, student’s name, and signature, ensuring a comprehensive record of attendance for accountability and tracking purposes.
See the volunteer section for volunteer form templates. There is also a time slot sign-up sheet template available.
There are some sign-in sheet examples but you can use any of the templates on this page and edit the titles to customize a form that takes into account all the details that you want to record.
This daycare sign-in and out sheet records the time that the parent arrived and left.
Fields (editable): Date, visitor’s name, child’s name, time in, time out, and phone number.
A volunteer schedule can be used to ensure that you will have enough volunteers to get a job done and might take into account the hours they can give and the things that they are prepared to do.
A volunteer sign-up sheet template is often required by law when people are forced to volunteer. They might need to give a certain number of hours for various reasons. To ensure that they do reach the required number of hours a sign template is given to them to fill out each time they volunteer. Specific people will be authorized to sign the form. The AA form might be a better fit for that and you can change the title.
Fields (editable): Date, location, organization, event, name, time, task or activity, and phone number.
This volunteer sign-in sheet asks for a time commitment. The time field is only required when you need volunteers at different times and need to know their availability. If this is not the case, you can delete that field or replace it with something else. For example, if you want volunteers to donate something such as cakes you can replace the time field with those details.
A volunteer sheet can also be used to ask people to donate things in which case you will edit the fields slightly.
Fields (editable): Date, time, location, trainer’s name, program name, session, participant’s name, and signature.
This form is suitable when you want to track participants’ participation. It lists the name of each participant and their signature. It is useful when a training program requires attendance or when you want to know who attended even if it isn’t compulsory.
A sign-in sheet template in Google Docs allows participants to sign in online, enabling real-time collaboration and easy access from any device. It simplifies sharing, automatically saves changes, and offers trackable version history for accountability. Customizable and eco-friendly, it’s a convenient tool for managing attendance without the need for physical sheets.
At certain events, you might want to keep track of the participants and certain details about them. If you want to follow up with them, then you might ask for contact details (such as name, phone, and email) and permission to contact them. This event sign-in sheet template has a section to add the time they sign in. You can add a message such as “Welcome to the event” or “We hope you enjoy the event”.
Put a blank sign-in sheet at the entrance to the event with a sign asking people to fill out their details. If you have the manpower, you can have someone stand at the entrance and ask each person to sign in.
This template is perfect for potluck meals during the year or on holidays.
Use this sign-up form to get people to sign up to be Secret Santa.
This Christmas sign-up sheet can be used for an office party or other festive events. You can use it for other holidays or parties too.
Fields (editable): Name, item to bring, number of people attending, available for set up (yes, no), and available for clean up (yes, no).
This can be used for any party and not necessarily for Christmas. It is useful when you need volunteers to set up and clean up or when you want to ask any two questions with a yes or no answer.
If you don’t find an example that is perfect for you then the easiest way to choose one is to select one with the right number of columns. Once you find one, edit the text and titles.
A sign-in template enables people to sign their names and collects additional information such as contact details. You can use it to check attendance for classes, courses, and seminars or for visitors entering places such as museums, schools, events, etc. The information that you include in your form depends on your purpose. If you want to market something to participants, you will want their contact details. If you want people to volunteer you will need to give them volunteer options. All of our forms are editable so you can change the text. The best way to choose a template is to select one with the right number of columns you will need. If you want to ask any yes/no questions or add time slots, then use one of those options. Even if the text is not appropriate, you can choose the Word version and edit it.
The easiest way to create a sign-up sheet is to select a ready-made template from this page. You can then download it in any of six formats: Word, Excel, editable PDF, Google Docs, Google Sheets, or as an image file. The format that you choose will depend on how you want to use the form and how much you want to edit it. An image format cannot be edited at all whereas the Word form can be customized to your needs. The editable sign-up sheet PDF can be filled but you cannot change the titles or the layout. For example, you cannot add another column as you can do with the Word format.
If you are just looking for sign in sheet examples to customize instead of starting from scratch then select the Google Word or Google Docs formats as they are the most flexible.
This format will give you the most flexibility. You can add or delete columns and you can change all text on the page. To add a column, go to the place where you want to add a column. Right-click on your mouse. Select Insert and then either “Insert columns to the right” or “Insert columns to the left”. To add additional lines to any of the forms, go to the bottom line and right-click on your mouse. Select Insert and then either “Insert rows below” or “Insert rows above”.
For each of the templates on this page, there is an Excel sign-in sheet available as well. Some people prefer an Excel sign up sheet and this option is available for free as well. A spreadsheet is really helpful when you need to count something without actually having to count. If for example, you ask each person to add how many people will be in their party then you can instantly know the total number of people you expect. When there are a lot of participants then this function can be very helpful.
All the sign up sheets are available on Google Docs and Google Sheets (see links above). If you share the blank sign up sheet online where everyone can access it, it will enable anyone to update from any location. A digital or virtual sign-up sheet is not suitable for every occasion but very suitable for others such as a snack sign-up sheet where everyone has to bring a snack but they don’t have to be in a specific location as they would be for an attendance sheet for example. If you will need to access the signing sheet at a later date, then scan a PDF copy to save for your records.
A sign-in sheet template in Google Docs can be highly beneficial for several reasons, especially in collaborative environments:
A Google Sheets sign up template with Google Docs is a perfect way to share your sign-up form. Each of the sign up sheets are available for Google Docs and Google Drive.
Sometimes, the form is sent by email. You can use any of the formats for this purpose.
If you have a company logo and the form is for business use then you should add your logo to make it look more professional. It only takes a few seconds to add a logo or image to any of the documents. Select the Word or Excel version. Then go to “insert” and select “pictures”. Select “this device”. Choose the file with your logo from your device. Drag the logo to wherever you want it to appear. If it does not move then right-click on your mouse and select “Wrap Text”. Then select “In front of text”. You can now freely drag the logo wherever you want it to appear.
If there are any sign in sheets that you would like us to add to the collection above them please leave a comment below.
